UCLA Luskin Conference Center Quarterly Newsletter — April 2016

Smart Meetings in Your Future

Creating a learning environment that fosters the best minds of the present demands a level of technology that is wholly of the future. [136/200] The UCLA Meyer & Renee Luskin Conference Center, opening this August, was designed with technology that enables global communication, environmental sustainability, intellectual collaboration, and the safety and security of both guests and information.

“UCLA has incorporated the most sophisticated technologies available into a cohesive, centrally controlled system that will transform the conference experience,” says General Manager Les Utley. “Our mission is to create a meeting environment that fosters excellence, engagement, inspiration, and breakthroughs. Immediate and integrated access to information is central to that mission,” Utley explains.

Connectivity is Key

Contiguous, rapid-speed and powerful bandwidth is critical to a successful conference operation. The Luskin Conference Center will offer the most advanced connectivity, audiovisual equipment and teleconference services available, supported by a highly trained technical staff.

“Connectivity informs every aspect of our operations and the guest experience,” Les Utley asserts. “Hi-Speed Wi-Fi throughout the facility is fundamental to the meetings process, of course. But it is also key to security, accounting, sustainability, energy savings, and food and beverage.” The entire building is Wi-Fi enabled, providing centralized control of operations. Background music and paging system, room reservations and the building data distribution frame are all interconnected with the Center’s other rooms and systems. This high-speed service connects straight to the UCLA campus backbone Internet service.

Advanced connectivity is also vital to providing effective international video conferencing. In an increasingly globalized conference industry, planners demand top-notch teleconferencing facilities that can reach sites and speakers anywhere in the world.

The dizzying number of new mobile devices used by organizers and attendees demand powerful, high-speed connectivity that can host any number devices and any group or number of groups. Intelligent inputs will eliminate the need for “BYOD” connections. Any laptop’s signal, once connected, will be up-converted automatically to the correct signal type and resolution so that it will display correctly on the installed projection systems.

The Luskin Conference Center also provides high-speed connectivity for third-party vendors who can simply plug in directly into the Conference Center’s control systems. Also available are vanity URLs for each meeting group.

Sophisticated Smart Rooms

“Smart” conference rooms take the meeting experience to new collaborative levels with sophisticated electronic systems that provide presenters with total control of the meeting environment via a centralized control panel. This enables the presenter to dim or advance LED lighting within the room, activate or deactivate built-in projectors, switch to Blu-ray players, close or open window coverings, or drop each window’s blackout shades.
Simple touch-screens will provide control of audio and visual within all individual conference and meeting spaces. In addition, meeting room wireless capabilities support audience feedback applications in meetings. Active Listening Systems are available in all conference rooms.
Meeting rooms and breakout spaces are equipped with motorized screens and electronic projection capabilities, sound amplification, and white board wall space.
Conference tables have privacy panels to ensure security and confidentiality, and all chairs are ergonomically designed.

Centralized, Cost-Effective Security

The sophisticated Wi-Fi system allows staff to monitor all building systems. The guestroom and meeting room security systems will use a smart card for access control and use history. When staff and guests use their cards at the connected entries and elevator banks, the cards are refreshed with upgrades to their access protocol. All internal card readers will be wireless, resulting in significant installation cost and energy savings.

Next-Generation Technology for Your Next Meeting

From a powerful, ultra-high-speed bandwidth to next-generation Smart Rooms, the UCLA Luskin Conference Center combines the best of the university’s tradition of excellence with the scientific and technical innovation for which UCLA has become renowned.